MEETINGS    

The Next Meeting

DATE/TIME:     Wednesday, November 29, 2017

WHERE:           VIU - Royal Arbutus Room - Upstairs in Building 300     (the cafeteria)  https://www2.viu.ca/map/

PLEASE NOTE:                    

  • Doors open at 7:00 p.m.
  • Cash Bar will be available
  • Only members can attend meetings.
  • You need to bring a blank cheque to the meeting.
  • Sorry, We Don't Allow Guests at Meetings

If you are unable to attend the meeting, please fill out the online Regrets Notice, which helps us track cheques. Also, please arrange for another member to bring your cheque to the meeting.

PARKING:      Pay parking is in effect on campus from 8am to 8pm. General parking lots closest to Building 300 are: Lot E (entrance 5B off Fifth St), Lot N (entrance 4H off Fourth St). After 5pm, the public can park in Employee-only parking, but must pay. Closest employee-only parking is Lot G (entrance 5D off Fifth St). There is parking for people with a disability permit in Lot F (entrance 5C off Fifth St). There is a lot of construction on campus right now, so all lots may not be available at all times. Parking in General parking lots is $2.50 for two hours – themachines take quarters and $1 and $2 coins or credit cards.

Quarterly 100+ Women Who Care Mid-Island meetings are only open to members. If you have a friend that would like to attend, please ask them to join 100+ Women Who Care Mid-Island  before they come to a meeting. That way we can ensure their paperwork is complete; they receive a name tag, and we include them in the new member orientation that starts 15 minutes before the meeting.

Upcoming Meetings 2017

To Be Announced.

Can't Make A Meeting?

We know you regret missing all the fun, but sometimes life gets in the way and you just can't get to a 100+ Women Who Care Mid-Island meeting. Sick kids, pet emergencies, having to work late, partner birthdays, scheduling conflicts and numerous other situations can keep you from attending a meeting. When you can't make it, even if you only find out a few minutes before, send us a Regrets Notice so that we know how we will receive your cheque.

Our Coordinating Committee members are all busy with work, families and other commitments and they are unable to track members down who can't attend meetings. They greatly appreciate when you keep them informed and honour your donation commitments.

What Happens at Meetings?

There are four, 100+ Women Who Care Mid-Island one-hour meetings a year and they all follow the same format. This is what you need to know and do:

  • Doors open at 7:00 p.m. and meetings start right at 7:30 p.m.

  • The first thing you need to do, when you attend a meeting, is pick up your name tag at the front door.

  • If you are a new member, arrive at 7:15 p.m. and let us know it is your first meeting. You’ll join other “newbies” for a quick 15-minute orientation.

  • At the beginning of our quarterly 100+ Women Who Care Mid-Island meetings we acknowledge and thank our sponsors, give updates, deliver reminders and let you know about any new developments. 

  • Three Registered Charity Nomination Forms are drawn out of a basket and the three members who nominated the charities, or their designates, each present for five-minutes about their nominated charity. 

    If you'd rather not do a presentation about your nominated registered charity, that's ok! You have two choices: Ask another 100+ Women Who Care Mid-Island member to deliver the presentation on your behalf, OR have a member of the Coordinating Committee deliver your presentation for you. If option two is the one you choose, send an email copy of your presentation, at least one week before the next meeting, to the Nominations Coordinator.

  • After the presentations, members vote, by secret ballot, for their favourite charity.

  • While the votes are being counted, the registered charity that received the last 100+ Women Who Care Mid-Island donation delivers a 10-minute presentation about their charity and the impact of our donation.

  • Once the presentation is complete, the charity which received the most votes is announced and all members write a $100 cheque to the chosen charity.

  • Members put their cheques inside the plastic casing of their lanyard name tags. The name tags are collected, and members are free to leave. But...at the end of the meeting we do like to take a group photo and would love if you stayed behind.

  • After the meeting, you may want to join other members for refreshments and networking. If a meeting spot is pre-arranged we will post the location on our Facebook Group and announce it at the meeting.

Communication Between Meetings

Between meetings the Coordinating Committee communicates with members via email, our Facebook Group and website.

EMAIL                                                           

We can probably all agree that emails can sometimes be overwhelming. For that reason, we try and limit group emails, but you can count on receiving one a few weeks before a meeting.

WEBSITE    

If you need current information about meetings, or other member-related updates, check the Members section of our website. 

FACEBOOK GROUP                                   

We encourage our members to join our Facebook Group. The group features regular updates, will help you get to know other members, learn about the charities we support, and discover new things about our sponsors. Our Facebook Group is our community and we welcome feedback, questions, comments and interaction. If you want to make sure that you are seeing all of our Facebook Group posts, go to the top right corner of the page and make sure that under “Notifications” you tick “all posts”. Click here to see what we're talking about.

Your Privacy

We take your privacy very seriously. Charities that receive 100+ Women Who Care Mid-Island donations agree that they will, in accordance with the Personal Information Protection and Electronic Documents Act, not share or store your contact information. If you are contacted by a charity after a meeting, other than to receive your tax receipt, please let us know  immediately by sending us an email